JOB DESCRIPTION
Job Title: Programs and Events Coordinator
Date: January 2019
Department: Leadership Foundation
FLSA: Non-Exempt
Reports To: Program Manager
Level: Coordinator
Hours: 40 hours per week, with occasional early morning and/or after work meetings and events required.
The Denver Metro Chamber Leadership Foundation
The Denver Metro Chamber Leadership Foundation (Leadership Foundation) delivers high quality programs that educate and inspire leaders to engage in issues critical to the region’s success. The Leadership Foundation, an affiliate organization of the Denver Metro Chamber of Commerce (Chamber), educates and inspires people who want to make a difference as leaders in the community through a portfolio of leadership programs, including Leadership Denver, Access Denver, the Leadership Exchange, Impact Denver, Colorado Experience, the Leadership Alumni Network, and the Colorado Leadership Alliance.
POSITION SUMMARY: The programs and events coordinator will manage logistics for leadership programs and events. Primary responsibilities include executing programs and events from preparation through postevent, including registration/application management, invoicing & payments, coordinating with vendors/venues, day of execution and follow up. Database and website maintenance also required.
JOB RESPONSIBILITIES:
Programs and Events Preparation and Execution
Duties include but are not limited to:
• Creating online applications and managing application process, invoicing/processing payments,
creating online portal for project proposal submission and managing selection process, non-profit
communications, securing venues, vendor organization such as food/beverage & photography,
creating and printing collateral materials, collecting bios and headshots, planning opportunities
for participants outside of program days, tracking RSVPs, creating nametags, scripting,
creating/tracking surveys, sponsor/speaker follow-up & managing special needs (speaker
support, audio-visual, etc.).
• Creating online registration and managing participants, collaborating with communications team
and other departments for recruitment, participant communications; invoices and payments,
managing day-of event registration; creating nametags, providing on-site staff support; creating
mobile app and managing throughout program.
Provide support for all other programs/events
• Room set up, creating nametags, support day of and other miscellaneous duties as assigned
Sponsorship Support
Provide administrative support for sponsors to include updating sponsorship tracking spreadsheet and
managing and tracking execution of sponsorship benefits.
Database Maintenance
Maintain accuracy of Leadership Foundation contacts in database to include timely updating of contact information, entry of interest lists and entry of programs and events attended. Assist in transition to new Chamber database and provide support for alumni engagement manager for the alumni database.
Website Maintenance
Responsible for website maintenance to include maintaining and updating content, photos, PDFs and the calendar. Manage, respond and filter website requests from general mailbox inquires.
Administrative Support
Assist in general administrative functions for the Program and Events department to include scheduling and coordinating meetings, maintaining the program and events calendar and file management of all participant and speaker bios/headshots. Acts as liaison between the communications team and foundation team. Manages the communications and social media/website for the Civic Health Network and assists in logistics of events. This person will also need to be available for front desk coverage breaks and lunches on a rotating schedule. Lead the research and user interface development of The Network which includes tracking the needs of our users. Duties include but are not limited to:
• Coordinate research efforts regarding alumni needs on the site (surveying, focus groups, etc.)
• Assist with marketing efforts, including creation and implementation of the marketing plan (i.e.
Alumni Spotlight, partnership content, etc.)
• Act as liaison with the communications/marketing team and Barefoot PR to ensure content/copy
are flowing
• Work with Chamber affiliates to ensure their events/programs are posted on the site under
“Chamber Events”
JOB REQUIREMENTS:
EXPERIENCE: Preferred experience in administration or coordinating special events. Strong
working knowledge of Microsoft Office Suite applications. Website/HTML and database
maintenance experience also preferred, but not required. Some experience in a professional office
preferred.
SKILLS: Applicant should have excellent administrative, project and customer service skills. Must be highly organized and able to meet multiple timely deadlines. Must excel in high-paced and deadline driven environment. Must be able to interact well with high-level executives with a professional look and demeanor. Attention to detail a must.
SUPERVISORY RESPONSIBILITIES: None
EQUIPMENT TO BE USED: PC and AV equipment, digital camera, copier, scanner and phone system.
TYPICAL PHYSICAL DEMANDS: Normal business office environment. Must be able to travel efficiently to
off-site event locations throughout the state; must also be able to travel out of state as needed.
WORKING CONDITIONS: Position requires flexibility to work hours for meetings inside and outside of the
Leadership Foundation/Chamber. Must be able to lift up to 30 pounds.
DEADLINE FOR INTERNAL APPLICATION: 5pm on Thursday, January 17th.
SALARY: $16.34/hr-$17.30/hr
APPLICATION PROCESS:
Qualified applicants send a complete application to include: cover letter, resume and salary expectations to: careers@denverchamber.org
Attention: Stephanie Samano.
Incomplete applications will not be considered.
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